Online Privacy Statement

Effective: 9/25/2009

The American Civil Liberties Union of Hawaii and the ACLU of Hawaii Foundation (collectively, "ACLU of Hawaii") has a strong interest in protecting individual privacy, and we are particularly committed to protecting the personal information that you provide and entrust to us when using our website(s). This online privacy statement (the “Privacy Statement”) describes how we treat all user data collected by the ACLU of  Hawaii during your visit to the ACLU of Hawaii Site, both technical data that is automatically collected and voluntarily submitted data. (The ACLU is comprised of the American Civil Liberties Union and the ACLU Foundation. To learn more about the differences between the two organizations, click this link.


For purposes of this Privacy Statement, the “ACLU of Hawaii Site” is the website whose home page is www.acluhawaii.org. Additionally, this is not the privacy statement for any blogs, forums or social networking sites where ACLU of Hawaii has a presence that are on websites other that the ACLU of Hawaii Site. Further, this is not the privacy statement for the websites of the national ACLU or any other ACLU local affiliates, and you should refer to the privacy statements on those affiliates’ websites or contact those affiliates to learn the manner in which they treat information you provide to them through their websites).


The ACLU of Hawaii may occasionally update this Statement. We will post any changes on this web page, so be sure to check back periodically. If we do make material changes, we will post a notice on our home page that the Privacy Statement has been modified and provide a link to the revised Privacy Statement. Any information that you submit after a change has been posted will be subject to the new provisions.


User Data We Collect

We collect two types of user data: (1) technical data that is automatically collected from all visitors to the ACLU of Hawaii Site (“Automatically Collected Data”); and (2) data that you voluntarily submit to us (described below under "Voluntarily Submitted Data").

Automatically Collected Data. We automatically collect Internet Protocol (“IP”) addresses and domain names of the originating visitor’s computer on our server and may know some information you have previously provided through cookies. (See the section on Cookies below for more information.) We also track the number and frequency of hits per page by IP addresses, but we do not associate any individual IP address with any other personally identifying information except to detect security intrusions or certain unlawful activity.


In addition, if you come to the ACLU of Hawaii Site from a website link, we may also identify the source of that link, so that we can evaluate what content is persuading web users to become involved in the ACLU of Hawaii’s work.


Voluntarily Submitted Data. We may collect Voluntarily Submitted Data, including personal data, that you voluntarily provide, such as your name and postal address, phone number, e-mail address, and similar information, when you participate in certain activities on the ACLU of Hawaii Site, including (but not limited to) when you:
    * order items from the ACLU store;
    * register online for an event;
    * participate in one of our online petitions or surveys; or
    * participate in any activity that requires your Voluntarily Submitted Data.


Cookies

We collect some data through the use of "Session Cookies". Session Cookies are alphanumeric identifiers that are stored temporarily to your computer's Random Access Memory. The ACLU of Hawaii does not use cookies that are transferred to your computer's hard drive ("Long-term Cookies").


We use Session Cookies whenever you visit the ACLU Site. Session Cookies last only as long as your session on the ACLU Site. They expire when the session ends and are not written onto your computer's hard drive.


How We Use The Data We Collect

In addition to the uses described above, we use Automatically Collected Data to identify the source of user traffic (for example, umich.edu, or aol.com), but we do not tie this information to individual users in our database. We use data on which sections of the ACLU site are most visited, so that we can evaluate the popularity of our different web pages and continue to improve the ACLU Site. We do not link any Automatically Collected Data with the Voluntarily Submitted Data you provide to us except to detect security intrusions or certain unlawful activity.


We use your Voluntarily Submitted Data for various purposes:
    * To fulfill the request for which you specifically provided the data, including sharing the data with its intended recipient (e.g., delivering a petition you sign or a letter you wish to send to the recipient of the petition or letter);
* To offer you other ways to support the ACLU of Hawaii, including solicitations for additional contributions if you have not opted out of receiving such communications;
 * To confirm your contribution to the ACLU of Hawaii;
* To confirm your registration to an ACLU of Hawaii event;
* To confirm a purchase; and
* To follow up with you with an email specific to an activity you have participated in or intend to participate in.

The ACLU of Hawaii Site is hosted by servers in the United States. Accordingly, if you are located outside of the United States, the Voluntarily Submitted Data you provide to us will be transferred to the United States. By submitting your Voluntarily Submitted Data, you consent to its transfer and storage in the United States and its use in accordance with the purposes for which it was originally collected (see below regarding third-party sharing of Voluntarily Submitted Data from non-U.S. residents).


If you are a U.S. resident, we may also from time to time combine your Voluntarily Submitted Data with some publicly available data collected from third parties to improve our services to you and for our own internal marketing, communications, and fundraising purposes.


Third Parties

Third Party Sharing

We share your Voluntarily Submitted Data with third-party service providers who fulfill your orders or transactions (e.g. the ACLU of HAwaii accepts donations and merchandise orders using PayPal), or facilitate some other aspect of the ACLU of Hawaii Site activities, services or products,  These service providers have access to your Voluntarily Submitted Data solely for the purpose of providing these services to us on our behalf. This document is not the privacy statement for PayPal. Please read PayPal's security statements for more details.  The ACLU of Hawaii receives its membership lists directly from the national ACLU, and never shares or rents our list in Hawaii. However, the national ACLU may make membership lists available to third parties. Please see the national ACLU privacy policy for more details, including how to opt-out of data sharing.


Finally, we may disclose and use Voluntarily Submitted Data regardless of where you reside in special circumstances when it is necessary to enforce our User Agreement or this Privacy Statement, or when we, under what we hope to be extraordinary and infrequent circumstances, in good faith, truly believe that the law requires us to disclose your Voluntarily Submitted Data to third parties.


Third-Party Functionality

As discussed in the preceding section, to support certain functions carried out on the ACLU of Hawaii Site, the ACLU of Hawaii uses third-party service providers. In limited instances with respect to specific optional functions on the ACLU of Hawaii Site, those third parties may have data collection, use or security procedures that differ from the practices outlined in this Privacy Statement and that may impact users of those optional functions. For example, a third-party service provider may support a specific web tool on the ACLU of Hawaii site, such as a PayPal link, that appears within the ACLU of Hawaii Site, even though that tool links directly to the website of the third-party service provider. Third-party service provider’s data collection, use or security practices may differ from the data collection/use practices described in this Statement in a manner that would impact users of the ACLU of Hawaii Site. We urge users to read and accept any third-party service provider’s own privacy policy prior to use.


Coalitions

In furtherance of its mission, the ACLU of Hawaii forms, works with and joins Coalitions of organizations and individuals collectively working on issues related to the ACLU’s mission (“Coalitions”). The ACLU of Hawaii does not share Voluntarily Submitted Data you may submit to the ACLU Site with those Coalitions.


Security

The ACLU of Hawaii collects Voluntarily Submitted Data, (such as your name and contact info) only when you want to order materials from us. Voluntarily Submitted Data is delivered to us as an email. It is stored on a secure, password protected server and only authorized personnel have access to your information. Nevertheless, despite our best efforts, no transmission over the Internet and no data storage method can be guaranteed to be 100% secure.


Comments and Questions

If you have any questions, comments or concerns about this Privacy Statement or our data collection practices or to request that we delete your Voluntarily Submitted Data, contact the ACLU of Hawaii:
(808)522-5900, office@acluhawaii.org or write to:
ACLU of Hawaii
P.O. Box 3410
Honolulu, HI 96801.  

To review the privacy policies and user-controlled privacy options of the national ACLU, please visit http://www.aclu.org/info/18864res20050401.html